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Landlord Gas Safety Certificates – Common Mistakes Landlords Make Gas safety certificates for landlords assist landlords in complying with law and protect their tenants and their families. They lower the risk of carbon monoxide poisoning by identifying any faulty appliances, flues and pipework that need to be fixed. These checks are typically performed by the Gas Safe engineer and can be completed in a short time. Digital tools that are integrated into job management solutions make it easy to manage. Requirements Gas safety certificates for landlords are a legal requirement and landlords must ensure that all of their tenants have access to a licensed engineer to carry out a check. This can be done by including a clause in your tenancy agreement that states that the property is accessible to a qualified engineer for Gas Safety checks. This will also clarify to the tenant what will happen if they refuse to allow access. Landlords must ensure that their properties are registered with an active CP12 certificate, which lasts for 12 months. Renewals should be scheduled on the same date as the expiration date of the previous certificate to avoid having to wait when the two certificates overlap. cp12 certificate to the legislation has given landlords more freedom in how they conduct their inspections. However, it is important to remember that this change does not mean that landlords are able to shorten the duration of their annual inspections. It is important to remember that only an engineer registered with Gas Safe Register is legally authorized to work on gas appliances and piping including flues and chimneys. If a landlord hires an unregistered engineer, they could be liable for a criminal charge. If a tenant does not allow access to the annual Gas Safety Check the landlord must send them a letter in a clear and concise way, stating why they require access and what is involved during the inspection. If the landlord doesn't receive an answer, they could take further action, such as the issue of a Section 21 Notice or applying to the court for an Injunction. Installing inspection hatches will enable engineers to inspect for gas leaks and to ensure that the appliance shutoff valve functions. Tenants are responsible for their actions If you lease out your apartment in New York City, it's your responsibility to ensure that the gas lines in good condition. You could cause your tenants to suffer injuries if you don't take care. To ensure your tenants' safety make sure you conduct a NYC apartment gas inspection performed by a licensed gas engineer. Also, you must ensure that your tenants can easily access the gas supply. If you're not sure of your obligations, consult an New York Apartment Fire Injury Lawyer right away. If you receive a landlord gas safety certificate, it's important to provide your tenants with a copy of the report at the beginning of their tenancy or as soon as you can after the check is completed. It should be displayed prominently within the property. If you are the landlord of an apartment that shares appliances, you may prefer to split the appliances and flues into distinct sections so that each section gets its own safety inspection. There are times when you'll encounter tenants who won't allow the engineer to carry out the security inspections. It's usually because the tenant feels it's an intrusion of their privacy, or they're involved in an argument. Make sure to remind them that carbon monoxide is a hazardous gas and it's your legal obligation to protect them. If your tenants are not willing to let the gas technician conduct the test, you should include a clause in the contract stating that they must be allowed access for maintenance and safety inspections. The tenancy contract should specify whether or not you can disconnect gas lines and when it's allowed. You must also provide the operative with a way to identify him or her, eg a scanned signature or a unique payroll number to them or an employee ID. Access Every property with gas appliances like a boiler must have a landlord gas safety certificate. If a landlord fails to renew their certificate is subject to severe penalties and the possibility of making tenants feel uncomfortable. To avoid this, it is essential that landlords keep their certificates up-to-date by scheduling an annual inspection of their tenants' gas. The cost of a safety check for gas appliances is determined by various factors, such as the location of the home and the number of gas appliances in the house. Gas safety checks cost anywhere from PS35 to PS150 per property. The cost can vary dependent on the location of the property as well as the gas company that is employed. Landlords are required to provide a copy of the gas safety record (also called a CP12) to their tenants. This document must be provided to existing tenants within 28 days of the check having been completed and new tenants should receive it within 28 days of settling into the property. Landlords should keep a copy of the CP12 on the property and ensure it is easily accessible. Tenants can make sure that their landlord has a valid certificate of gas safety by ensuring they have access to the gas system and that the appliances they have with them aren't connected to the mains gas. They should also check for clunking noises or black marks on appliances or other signs of problems with the gas system. They should immediately notify the landlord if they notice any of these signs. If a landlord cannot gain access to the property to conduct a gas safety check, they must show that they have taken all “reasonable steps” to comply with the laws. This could include making repeated attempts to conduct checks and sending letters to tenants to inform them that safety checks are a requirement by law for their protection. Expiry date Gas safety certificates must be maintained up-to-date by landlords. Failure to do so could lead to unexpected risks and fines from regulatory agencies. Failure to renew a certificate on time could also result in the insurance of a landlord to be canceled. It's not always easy to navigate the complicated regulations that govern these certificates. There are common mistakes that landlords make when they conduct these checks, and they should be aware of them in order to avoid them. Landlords are legally obligated to arrange annual gas safety checks of all appliances and flues. They must also provide copies to tenants who have been with them for a minimum of 28 days after the test, and to new tenants at the time they start their tenure. The copy must be placed in a prominent place on the property. Landlords must keep a record of these tests at least for two years. Since the 6th of April, 2018 the regulations have been modified to give landlords greater flexibility in arranging their gas safety inspections. This change permits landlords to have their gas safety checks completed up to two months ahead of the due date, while keeping the current expiry date. However, it is still vital to ensure that a check is booked prior to the expiry date, and not to presume that a grace period exists. If a landlord does not have a gas safety test completed prior to their current certificate expires, they will not be able rent their properties until the new checks are conducted. Landlords should be aware that this is a serious breach of regulation and they can face substantial penalties. Recommendations As a landlord, you must ensure that your gas safety certificate is up to date at all times. Keep copies of the prior certificates for at least two years. It's a good idea to search for a fair price, as costs can differ. During the inspection, you will be issued the Landlord Gas Safety Record. This document is essential to give to new tenants prior to their move-in date and to prove compliance with legal requirements. The document includes an explanation of each gas appliances tested and their places of operation. It also includes the date of the test as well as any actions taken by the engineer. It must also include the name, registration number and unique identifier of the engineer who performed the test. This could be an electronic signature, an scanned identification card, or a payroll number that is unique to the individual who performs the test. If the engineer discovers an appliance or flue to be unsafe, they will mention this on the safety check record. Landlords must then arrange for the appropriate repairs to be made. If the problem is not rectified within a reasonable amount of time the engineer can shut off the gas supply and request that it be reconnected until repairs are completed. Landlords are responsible for a myriad of things however one of the most important is to keep up with regular gas safety inspections. If a fatal accident occurs and a landlord does not adhere to the regulations could be penalized or even imprisoned.